The knowledge is not missing. It is scattered, ungoverned, and unusable. Cognatum changes that.
A governed knowledge base for regulated enterprises. Every answer has a name on it.
Six years, the first two in an accessible place, on non-rewriteable media. Route any exception through Records Management before it is applied. Records Retention Policy 4.2
Records Retention Policy
Version 7 · owner: Records Management
Why now
An old problem, now running at machine speed.
The knowledge is already there and nobody can tell which copy to trust
Most companies already hold the answers their people need. Those answers sit in documents, shared drives, chat threads, business systems, and in the heads of individual employees. They are duplicated, half of them are out of date, and nothing marks which version is the approved one. So people guess.
Now the guessing is automated and it runs at machine speed
An AI assistant pointed at that same material has the same problem, only faster and at far greater scale. When it cannot find an authoritative company answer, it fills the gap: from the public internet, from incomplete context, or from nothing at all. It states the result with total confidence.
“My team loses momentum when the right answer exists somewhere, but nobody can prove which version is right.”
Knowledge governed. Intelligence everywhere.
Provenance
Every answer says where it came from.
Cognatum is a governed knowledge management system for regulated enterprises. It gives an organization a single approved home for what it knows, and serves that knowledge to people, applications, workflows, and AI systems, with a named approver, a timestamp, and a source on every entry.
- Cited to an approved source The citation links to the exact record and version the answer came from.
- Approved by a named person A real person signs it off, and the record keeps who approved and when.
- Sealed so it cannot be edited quietly The link from source to answer is logged, and any change is visible.
Published as the approved answer.
Approver: you · just now · sha256 c4d1…b90
The governed library
One approved library, not a search guess.
Answers, decisions, procedures, and notes: every record given a type, an owner, and a state. Filter by who owns it and whether it is approved, and see only what your permissions allow.
- Answer Approved
Which retention period applies to client trade communications?
ComplianceRecords - Decision Approved
Standardise retention schedules on the records policy
LegalCompliance - Procedure Approved
Applying a legal hold to a retention schedule
LegalRecords - Answer In review
How long are supervisory review records kept?
ComplianceSupervision - Note Draft
Retention questions raised in the Q3 examination
Compliance
Coverage
See what you do not know.
Every question that gets asked and has no approved record becomes a ranked list. You close the gaps that matter on your own schedule, instead of finding them during an examination.
Approved records
318
In review
41
Flagged stale
27
Open gaps
37
- Which regions are approved for data residency? 24
- Who approves a retention exception over seven years? 19
- What evidence do we keep for a supervisory review? 17
- Which model versions are approved for regulated answers? 14
- How is a superseded procedure withdrawn from every channel? 11
How it holds up
Governance you can take to a reviewer.
What sits behind every answer, and why a regulated team can rely on it.
The difference is structural. You cannot version, approve, or attest to content you only point at. Cognatum stores the approved entry, which is what makes the rest of this possible.
A source on every answer
Each answer names the record it came from, so a reader can open it and check.
A named approver
A person approves the entry, and the record keeps their name and the date.
Nothing goes stale in silence
Change a source and every answer built on it is flagged and routed for re-check.
One version, not many copies
The approved entry is stored and versioned, so there is one thing to correct.
Wording that must not change
Where the exact words are regulated, they are returned as written, never reworded.
Disagreements held apart
When two approved sources conflict, both are kept visible and routed to a person, not averaged into one confident answer.
One source, every channel
Govern it once. Use it everywhere.
Every company now has two kinds of knowledge consumers: people and machines.
What is right? What is current? What is approved? What can I use? What applies to me?
Search alone cannot solve that. AI alone cannot solve that. Governed organizational knowledge does. And once the knowledge is governed centrally, intelligence can happen anywhere.
Cognatum governs the entry
source · version · approver · permissions
Built for the review
Made for the meeting that stops AI projects.
Governance review is where an AI initiative usually stalls: someone asks how you would prove an answer was right, and there is no answer. Cognatum's job is to make that question answerable. Every entry carries the evidence below, which is what your own team hands to a reviewer or an examiner.
Who it is for
Made for industries that have to be right.
Supervision, records, examination
Financial services
A named approver and a version on every answer, the wording of a regulated policy returned exactly as written, and a record of who approved what and when.
Explore →Quality, validation, inspection
Life sciences
Controlled documents kept current, superseded procedures withdrawn from every channel at once, and an audit record an inspector can follow entry by entry.
Explore →Knowledge governed. Intelligence everywhere.
See it on your own content, in your own environment.